In today’s fast-paced business environment, efficient time management is crucial to business success. QuickBooks Time offers cloud-based tools for tracking employee hours, managing schedules, reviewing timesheets, and simplifying payroll preparation. Here’s how you can use QuickBooks Time to improve your business operations. 

1. Easy Time Tracking

QuickBooks Time Premium provides an intuitive way for employees and contractors to clock in and out, whether they’re in the office, at a jobsite, or on the go. Employees can track their hours through the QuickBooks Workforce mobile app, a web browser, or a shared Time Kiosk. This cloud-based time-tracking solution helps improve accuracy and convenience while reducing the risk of missed or incorrectly entered hours. 

Employers can easily add team members, organize employees and contractors into groups, assign managers, and configure permissions based on each role and responsibilities. 

2. Simplified Scheduling

Creating and managing employee schedules is easier with QuickBooks Time. Managers can assign jobs or shifts, notify employees about schedule changes, and make adjustments using drag-and-drop scheduling tools. 

Managers can also create reusable schedule templates or copy previous schedules, helping reduce repetitive administrative work. These scheduling features make it easier to avoid conflicts and ensure employees know when and where they are expected to work. 

3. Integration With QuickBooks

One of the standout features of QuickBooks Time is its integration with QuickBooks Payroll, QuickBooks Online and supported versions of QuickBooks Desktop Enterprise. 

Businesses can import information such as employees, contractors, customers, service items, classes, and payroll items into QuickBooks Time. After timesheets have been reviewed and approved, their hours can be transferred back to QuickBooks for payroll, invoicing, job costing, and other accounting workflows. 

This connection reduces duplicate data entry, improves the accuracy of time records, and helps ensure employees and contractors are paid correctly and on time. Available integration features and setup requirements may vary depending on the QuickBooks product and subscription being used. 

4. Labor and Project Reporting

QuickBooks Time Elite offers customizable reports that provide insights into employee and contractors hours, overtime, labor costs, billable time, and time spent on individual customers or projects. 

Managers can use this information to evaluate staffing needs, monitor project costs, improve job estimates, and make more informed budgeting decisions. QuickBooks Time also provides visibility into which employees and contractors are currently working, helping managers coordinate teams across multiple locations or jobsites. 

5. Better Recordkeeping and Compliance Support

Maintaining accurate records of employee and contractors hours, breaks, and overtime is important for every business. QuickBooks Time can help businesses organize time records, review timesheets, and identify potential issues before payroll is processed. 

6. Time Kiosk for On-Site Employees

QuickBooks Time Kiosk provides a centralized digital time clock application for employees who report to the same workplace or jobsite. Employees and contractors can clock in and out, take breaks, switch between jobs, and submit timesheets from a supported tablet or computer. 

7. Save Time on Payroll Administration

Businesses that rely on spreadsheets, paper timesheets, or manually entered time records can spend a significant amount of time collecting, reviewing, and correcting employee hours. 

By connecting time tracking with scheduling, payroll, invoicing, and job costing, QuickBooks Time helps businesses reduce administrative work and complete payroll more efficiently. Smaller companies may see especially meaningful time savings by replacing manual processes with one connected system. QuickBooks Time also syncs with QuickBooks, helping businesses keep hours, payroll information, customer invoices, and job-costing data aligned. 

Conclusion 

QuickBooks Time is more than a basic time clock. It is a workforce-management solution designed to improve timekeeping, scheduling, payroll preparation, and visibility into labor and project costs. 

By using its time-tracking, scheduling, reporting, and QuickBooks integration features, businesses can reduce administrative burdens and spend more time focusing on their customers and operations. 

Contact Commerce Technologies to learn more about QuickBooks Time and determine whether it is the right solution for your business.